Enrolment: Frequently Asked Questions
Below you will find a various number of queries which may be of use to you ranging from First Choice Course, Year 11 GCSE Results Day, Online Enrolment Portal and Enrolment for our Full-Time courses beginning in September.
First Choice Course
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The deadline to change your First Choice Course is, Thursday 31st July. We have this date in place to offer a fair application process for all applicants.
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We do advise against changes after this point, a change after this date will see your application date change to the date of your change request and will affect your enrolment priority (we enrol based on application date order).
If you are unsure on what to do, we recommend contacting our Admissions Team or call us on 0345 155 2020 (option 3) to seek further advice and guidance.
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No, we only have a First Choice Course. If at enrolment, you have not met the conditions (meeting the entry criteria or course capacity) our academic team will contact you to discuss alternative levels or courses.
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No, an Apprenticeship is different to a Full-Time course. You need to have secured yourself and employer, if you have, we will work with our Apprenticeship Team to make sure you enrol to the correct course in September but recommend you keep engaging with your Full-Time course as a ‘backup’.
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You can apply for another subject via your online account through the gloscol.ac.uk website or request to change your First Choice Course to an existing application by contacting the Admissions Team. Although we would like to make you aware that any late applications will risk your chances at securing a place at Gloucestershire College.
To keep enrolment as fair as possible enrolment is prioritised on application date order and we work on a ‘first come first served’ basis. Changing your First Choice Course after 31st July will put you to back of the enrolment queue and will be considered a late application.
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You do not need to re-apply or make any changes to your application. The best advice we can give is to upload your results when prompted and at enrolment our academic team will review your application and will refer you to a more suitable level.
Year 11 - GCSE Results Day - 21 August
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GCSE results will be released on Thursday 21 August, for further details contact your school.
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You must contact your school before GCSE Results Day to discuss an alternative way of receiving them.
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We recommend uploading your results onto the online enrolment portal the day you receive them. If you have not uploaded these by Monday 25 August, you may put your place on your first-choice course at risk.
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Still upload your results – if you have done better than expected or not as well as you'd hoped we will still consider your enrolment at GC. However, we may offer a more appropriate level for you to start with.
You do not need to reapply for a different level course. Our enrolment schedule is based on the date you applied, so submitting a later application would push your place further down our schedule.
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If you have not achieved a Grade 4 in Maths and English you do not need to apply for this, we will add this to your timetable when you are enrolled if you are aged under 19 as of the 31st August 2025.
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Our deadline to confirm your first-choice course is Thursday 31st July. Any changes made after this date will be considered as a new application.
Our enrolment schedule is based on the date you applied, so submitting a later application would push your place further down our schedule and you may put your place on your first-choice course at risk.
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If you have not sat any exams and are not receiving results on Thursday 21st August and you have not already been in contact with the Admissions Team or call us on 0345 155 2020 (option 3).
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If you do not have your qualifications or results, you need to contact the Admissions Team or call us on 0345 155 2020 (option 3) as soon as possible so we can talk through your options.
Online Enrolment Portal
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Our Admissions Team will send you an email with a link to the online enrolment portal. We will also remind you what email to use to create a password for your account.
Follow the instructions we have sent to create a password to access the online enrolment portal.
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If you have forgotten your password, please click the 'Forgotten password' link to send a password reset email to the email address you applied with.
If you need help accessing your online enrolment portal, you can email us Admissions Team or call us on 0345 155 2020 (option 3).
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If you are unable to access the online enrolment portal, please email our Admissions Team or call us on 0345 155 2020 (option 3) who will help you resolve your issue – we’re here to help.
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You can view any of the "Need Help" areas on the portal to give you information and guidance about what information we need. This should help you find a solution; sometimes the information we request won't be mandatory or we can suggest the types of documents you can find the information on.
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Once you have submitted your personal details to us, you will not be able to change your details on the portal. Please contact the Admissions Team or call us on 0345 155 2020 (option 3) who will be able to help you update your details – we’re here to help.
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Once you have completed your personal details, the next section is called My Documents, you can upload copies of your results slip/certificate. We recommend you read our guidance on how to do this here – https://www.gloscol.ac.uk/media/mrye2nqv/qualification-upload-guidance.pdf
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Once you have completed your personal details, on the My Documents page you can upload a photo for your ID badge. We recommend you read our guidance on how to do this and what photos will be accepted here - https://www.gloscol.ac.uk/media/tldjavmh/id-photo-upload-guidance.pdf
Enrolment Process
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All applicants are required to:
· Confirm their details on the pre-enrolment portal
· Upload a copy of their results slip or certificates
· Upload a photo for their ID badge
Applicants will also be required to complete a Maths and English assessment when prompted to.
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Our enrolment schedule is based on the date you applied, the earlier you applied the higher up your application will be on our schedule.
Applications have been open since October 2024 and we do recommend applying before 31st March to give you the best chance of securing a place on your first-choice course.
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Enrolment begins on Tuesday 26th September for applicants who have completed their above steps.
Enrolment runs through until Tuesday 2nd September.
During this week once you are enrolled you will be sent a confirmation from Admissions, in the days after your tutor will send your timetable.
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Term begins on Wednesday 3rd September; this is timetable dependant and will be confirmed a couple of days after you have been enrolled.
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The last day to apply for a September 2025 start is Friday 26th September.
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Applications will close on Friday 26th September with the last day to begin your course being Friday 3rd October.